Application Letters

Application Letter For Attachment In Procurement: Sample + How To Write

Application Letter For Attachment In Procurement: Sample + How To Write

In this article, we will explore the key elements of an application letter for attachment in procurement in Kenya.

Understanding the Procurement Industry in Kenya

To effectively write an application letter for attachment in procurement in Kenya, it is essential to have a solid understanding of the industry. 

Procurement refers to the process of acquiring goods, services, and works for an organization, ensuring value for money and compliance with regulations. 

In Kenya, procurement plays a vital role in both the public and private sectors, contributing to economic growth and development. 

Familiarize yourself with the procurement process and the key sectors in Kenya to showcase your knowledge in the application letter.

Importance of Attachment in Procurement

Securing an attachment opportunity in procurement offers aspiring professionals a chance to gain practical experience and develop industry-specific skills. 

During your attachment, you will have the opportunity to work alongside experienced professionals, understand procurement operations, and contribute to real-world projects. 

Furthermore, attachment programs provide a platform to build a network of industry contacts, which can prove valuable for future career opportunities in Kenya’s procurement sector.

Crafting an Effective Application Letter

Addressing the letter

Begin your application letter by addressing it to the appropriate person or organization. Conduct thorough research to identify the right contact person, ensuring that your letter reaches the intended recipient.

Highlighting academic qualifications

Clearly outline your academic qualifications and achievements relevant to procurement. 

Mention your degree or diploma, academic honors, and any specialized courses or certifications you have completed.

Expressing genuine interest

Demonstrate your passion and genuine interest in procurement by sharing experiences or activities that have fueled your desire to pursue a career in this field. 

Highlight any relevant projects, internships, or extracurricular activities that showcase your commitment.

Emphasizing transferable skills

Besides academic qualifications, focus on transferable skills that are valuable in the procurement industry, such as strong analytical abilities, attention to detail, negotiation skills, and the ability to work well in a team.

Structure and Format of an Application Letter

A well-structured application letter for attachment in procurement in Kenya is crucial to make a favorable impression. 

Follow this format to ensure professionalism:

  • Introduction: Begin with a concise introduction, stating the purpose of the letter and expressing your interest in attachment in the procurement field.
  • Self-introduction: Provide a brief introduction about yourself, including your name, educational background, and any relevant experiences or achievements.
  • Relevant skills and qualifications: Highlight your academic qualifications, transferable skills, and any prior experiences that make you a suitable candidate for attachment in procurement.
  • Knowledge of the organization: Demonstrate your knowledge of the company or organization you are applying to. Research their mission, values, and recent projects to show your genuine interest and align your application with their goals.
  • Request for attachment opportunity: Clearly state your request for an attachment opportunity, specifying the desired duration and any specific areas of interest within procurement that you would like to explore.
  • Professional closing: Conclude the letter professionally, expressing gratitude for the recipient’s time and consideration. Include your contact information for further communication.

Tips for Writing a Compelling Application Letter for Attachment in Procurement in Kenya

To make your application letter stand out, consider the following tips:

Research the company or organization

Before writing the letter, conduct thorough research on the company or organization to tailor your application to their specific needs and requirements.

Tailor the letter

Customize each application letter to fit the specific requirements of the attachment opportunity you are applying for. 

Highlight relevant skills, experiences, and qualifications that align with the organization’s needs.

Clear and concise language

Use clear and concise language to convey your ideas effectively. Avoid jargon or technical terms that may confuse the reader.

Demonstrate enthusiasm and passion

Let your passion for procurement shine through your writing. 

Showcase your enthusiasm and commitment to the field to capture the reader’s attention.

Proofread for errors

Proofread your application letter thoroughly to ensure it is free from grammar and spelling errors. 

A well-polished letter reflects your attention to detail and professionalism.

Application Letter For Attachment In Procurement Sample

[Your Name]
[Your Address]
[City, Postal Code]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Job Title]
[Company Name]
[Company Address]
[City, Postal Code]

Dear [Recipient’s Name],


I am writing to apply for an attachment position in the Procurement department of your esteemed organization. As a [Year of Study] student pursuing a degree in [Your Field of Study] at [Name of University/College], I am eager to gain practical experience in the field of Procurement and contribute to the efficient procurement processes of your organization.

Having studied procurement principles, strategic sourcing, contract management, and supply chain operations, I am well-versed in the key concepts and practices of the procurement field. I am particularly drawn to the opportunity to apply my knowledge and skills in a real-world setting, and I believe that an attachment opportunity in your organization would provide the ideal platform for me to enhance my understanding and contribute meaningfully to your procurement activities.

During my academic journey, I have developed strong analytical abilities, attention to detail, and effective problem-solving skills that are crucial in the procurement profession. I have also gained experience in utilizing procurement software and tools, enabling me to navigate procurement systems efficiently and contribute to data analysis and reporting.

I am impressed by your organization’s reputation for excellence in procurement practices and your commitment to ensuring transparency and value for money in procurement processes. It would be an honor to learn from experienced procurement professionals like yourselves and contribute to the success of your procurement operations.

I am a proactive and results-oriented individual with excellent communication and interpersonal skills. I am capable of working both independently and collaboratively in a team setting, and I thrive in fast-paced and deadline-driven environments. I am confident that my strong work ethic, adaptability, and passion for procurement will enable me to make a valuable contribution during my attachment period.

Please find attached my curriculum vitae (CV), which provides further details about my academic background, relevant coursework, and any extracurricular activities that have enhanced my procurement knowledge and skills. I am open to providing additional documentation or references as per your requirements.

I am available to start the attachment on [Preferred Start Date] and would be grateful for the opportunity to contribute to your procurement team’s objectives. I believe that this attachment experience will not only enhance my understanding of procurement best practices but also allow me to contribute effectively to your organization’s procurement goals.

Thank you for considering my application. I look forward to the possibility of discussing how my skills and passion align with your organization’s procurement objectives. Should you require any further information, please do not hesitate to contact me.

Yours sincerely,
[Your Name]

Remember to personalize the application letter by highlighting your own experiences, qualifications, and interest in procurement.

Tailor the letter to match the specific requirements and objectives of the Procurement attachment position you are applying for.

Proofread your letter carefully for any errors or typos before submitting it. Best of luck with your application!


The application letter for attachment in procurement in Kenya serves as a gateway to secure valuable practical experience in the field. 

Remember to showcase your enthusiasm, align your skills with the organization’s needs, and convey your dedication to the procurement field. 


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