Do you want to work from home but don’t know where to start? Do you want to be your own boss one day and a part-time virtual assistant the next? Become a virtual assistant in Kenya and work from home, anywhere with nothing more than a computer and an Internet connection.
It doesn’t get much simpler than this.
Becoming a virtual assistant in Kenya is as easy as learning how to use the Internet.
All you need is a little bit of motivation, some hustle, and a good eye for detail. If you are ready to put in the effort, check out our step-by-step guide on becoming a virtual assistant in Kenya with no experience at all.
What is a virtual assistant?
A virtual assistant is someone who works with you from home, assisting you with a specific task.
Virtual assistants in Kenya are typically found working for small companies, online businesses, online marketers, and personal websites.
There are some differences between the job of a virtual assistant and that of an administrative assistant. One of the main differences is that the tasks performed by a virtual assistant will often require more creativity than an administrative assistant would be expected to perform.
What does a virtual assistant do?
The tasks performed by a virtual assistant may include but are not limited to:
- Answer, monitor, and organize emails
- Answer, direct and make phone calls
- Transcribe documents
- Provide customer support, such as answering questions and processing orders
- Prepare reports, letters, and statements
- Organize files and documents
- Make appointments
- Manage spreadsheets
- Research content and/or keywords
- Data entry
- Coordinate schedules and calendars
- Edit and proofread documents
- Make travel arrangements
- Order supplies
- Generate sales leads
- Bookkeeping, billing, and accounting activities
- Screen potential clients and projects
- Community outreach
- Email marketing
- Manage online presence, such as website design and maintenance, social media, and professional profiles
- Create and maintain records
7 Steps To Becoming A Virtual Assistant In Kenya With No Experience At All
Here are the exact steps you can follow now to become a virtual assistant in Kenya:
Step 1: Identify your skills
Identify what you can do.
Think about the skills that would be useful as a virtual assistant in Kenya.
For example, if you are good at writing and SEO, then maybe you should consider becoming a virtual assistant.
You can also think about the skills that you have already demonstrated through experience or education.
For example, if you are good at learning languages and are able to translate documents, then perhaps this could be a great skill to develop as a virtual assistant in Kenya.
Here are some of the most common skills you must have as a virtual assistant:
- Computer proficiency: You must have good computer skills. You should be able to use a computer, learn how to use the Internet, and do the basic things you need to do on your computer.
- Communication: You must have good communication skills. You should be able to communicate clearly and effectively with people. You must be able to listen, follow directions, and communicate in writing for a variety of situations.
- Organizational skills: You must have good organizational skills. You must be able to manage your time, organize your work, and keep track of tasks.
- Time management: You must have good time management skills. You should be able to manage your time effectively and work efficiently.
- Editorial skills: You should be able to edit documents and write content for different situations.
Step 2: Decide what services you’ll offer and your pricing structure
Once you have identified the skills that you can offer as a virtual assistant in Kenya, decide what services you’ll offer and your pricing structure.
First, decide what services you’ll offer. Be sure to include basic administrative tasks like scheduling meetings, preparing documents, organizing databases and spreadsheets, and sending emails so that you can increase your chances of being hired.
Second, decide on your pricing structure. This will determine how much you’ll charge per hour. You should consider the following:
- How many hours a week do you want to work?
- How much are other virtual assistants charging in Kenya?
- Do you have any experience working as a virtual assistant in Kenya?
- Do you have any training or certification? If so, what kind of training or certification is it?
- Are there any special requirements for your service? If so, ask if this is something that can be discussed with the client before they sign up so that they are aware of it before hiring you.
Some virtual assistants get paid per hour, per week, while others charge per task. The more complex the task, the higher the cost.
For example, if you are a virtual assistant working for a non-profit organization and they want you to do some research on an upcoming event in order to write a press release about it, then you will charge for that research.
Keep in mind that the clients you work with will be paying you for your services. You should not be working on your own time without getting paid.
If this is the case, then perhaps you should look into other employment opportunities within the company or organization.
3). Get the necessary equipment.
The next step to becoming a virtual assistant in Kenya is getting the right tools for the trade.
But here is the thing:
The services you will be offering will determine the kind of equipment you will need.
Either way, you will need a computer, preferably a laptop or desktop. You will also need the following software:
- Word processing software (Word, WordPerfect, etc.)
- Spreadsheet software (Excel, OpenOffice Calc)
- Web browsing software (Firefox, Chrome)
- Email client (Thunderbird or Outlook)
- Video conferencing software (Skype or Google Hangouts)
- Video conferencing equipment/hardware (laptops with built-in cameras and microphones).
I would recommend getting these items as they are easy to setup and use.
4). Start applying for jobs in Kenya
The best way to get your foot in the door is to start applying for virtual assistant jobs in Kenya.
You can do this by going to the company’s website, Facebook page, or Twitter page and sending them an email. It does not matter if you have experience working for them or not.
You can also send them a link to an online resume and cover letter that you have written yourself. At the very least, you should let them know that you would like to speak with someone regarding their position.
After doing this, they will either call or email you back. You should be prepared to start answering questions on how you feel about the position and what kind of salary they are offering. If they ask for references, then feel free to give them some of your personal friends’ information and ask that they contact them as well.
If they like what they hear from you, then they will offer you a job interview where they ask more questions pertaining to their needs and what your skills are capable of doing for them.
It is important that when applying for a job, you always mention how much experience you have in working for companies such as this one and what types of things have you done in the past? This will help prove your worthiness and credibility as a virtual assistant in Kenya.
But considering you just starting out, you may have to start out by accepting low-paying jobs. This should help you build the experience feedback from clients.
You will need this in the next step of becoming a virtual assistant in Kenya.
5). Build a portfolio of your work
The next step in becoming a virtual assistant in Kenya is building a portfolio.
A portfolio is a collection of your work. It is a collection of images, videos, and other content that you have created. It is a way to showcase your work and give potential clients an idea of what you can do for them.
Virtual assistants will typically use their own website or blog as a way to showcase their work and portfolio. They will also use social media sites, such as Facebook, Instagram, Pinterest, Tumblr, or Twitter as a way to showcase their work.
It is important that you do not put everything on your site just because you want people to see it there. You should only put things on the site that are relevant to your work, and that you want people to see.
6). Market your services
If you are seeking to make money as a virtual assistant in Kenya, then it is important that you do not just sit around and wait for clients to find you.
Instead, you need to be proactive and market yourself online. This means that you will need to regularly update your website with new work and information about your services.
In addition, you will need to use social media sites like Facebook, Twitter, and LinkedIn in order to reach out to potential clients who may be interested in hiring your services.
You can also reach out to other virtual assistants in Kenya who may help you find clients or refer them to one of their clients who may want help from someone like yourself.
7). Consider specializing in a niche
Another step of becoming a virtual assistant in Kenya is niching.
You can easily make more money as a virtual assistant in Kenya by specializing in a particular niche.
By focusing on a single niche, you are establishing yourself as an expert in that area. At the same time, you are able to run your business more efficiently, and you will be able to deliver higher-quality services.
Here are some of the areas you can specialize in:
- Email marketing
- Customer support
- Social media management
- Website design
- Content writing
How much does a virtual assistant make?
The salary you earn as a virtual assistant depends on the type of work you do. As a virtual assistant in Kenya, you can expect to make anywhere from KSh 1,000 to KSh 3,000 per hour. You simply set your own hours and start earning money by working for clients who need your services.
How do you find a virtual assistant job online?
There are many ways to find a virtual assistant job online in Kenya.
The first is to search directly on the Internet for virtual assistant jobs in Kenya.
The next is to search on Facebook for local businesses that are hiring.
Many businesses have a Facebook page and post their job openings there. You can also search on LinkedIn for local business pages and see if they post anything about hiring.
A third way is to use a search engine like Google or Bing, but often these will only return job listings from companies based in Kenya, so it’s best to do this last.
You can also try searching on Twitter or Instagram by looking at hashtags related to virtual assistants. Find out what people are saying about this industry and how they are using social media as a way of finding work online. You can also look at forums where people post questions about finding work online, or ask your friends and family who might know of someone who has just started out as a virtual assistant.